Party Terms & Conditions-Outdoor 

Party Terms and Conditions - OUTDOOR

These terms and conditions are between you and Princess Parties of the Rockies LLC dba My Fairytale Island, including their respective affiliates, and relate to the event specified on your application/reservation form. You should review all the terms and conditions because together they create an agreement upon which we will rely in creating and producing the event.


1. RESERVATIONS. Depending on the event, we require a non-refundable 50% deposit at the time of booking to secure your event date and time. Until your deposit has been received, you are not guaranteed the date or time requested even after sending in your submission form. Your deposit will be applied to the cost of your event but will not be refunded under any circumstances. For payment options, we accept all major credit cards.

2. PAYMENTS. We require the remaining balance for the event three days prior to your scheduled event.  For your convenience, we accept all major credit cards or payments through Venmo. Sorry we do not accept checks, cash, or gift cards. While it is not required or included in your party package, gratuities are welcomed at your discretion through the tipping option on your invoice or with cash on the day of your event. Your party hosts will indeed do a great job and we look forward to celebrating with you!

3. RESCHEDULING AN EVENT; CANCELLATIONS. In A Non-Weather Related Rescheduling, You Must Reschedule Within 14 days of Your First Chosen Date, Otherwise A Penalty Fee of $150 Must Be Paid. If You Book An Event, And Do Not Show Up, My Fairytale Island Reserves The Right To Retain The Entire Amount Paid. If you cancel your event at any time and do not reschedule at the time of cancellation, your deposit will not be refunded.

For weather related cancellations, including high winds (25 miles per hour), excessive rain, severe cold weather or snow, and lightening; we will apply your deposit towards a new date for up to 1 year of the originally scheduled event. It is imperative that you, the client frequently checks the weather forecast 14 days in advance and leading up to your party. For weather concerns we recommend having a backup arrangement such as a sheltered gazebo or backup location inside. 

4. LIABILITY WAIVERS. All event guests must complete and sign our liability waiver online, prior to the event. The host parent(s) or guardian(s) must sign on behalf of any guest under the age of 18. The host parent(s) or guardian(s) must also sign on behalf of the other guests in their party/event. We will be unable to allow anyone who has not furnished us with a completed and signed liability waiver to attend the event. THERE ARE NO EXCEPTIONS TO THIS RULE.


(a) The cost of your event covers the number of guests depending on the party package you chose, not including the host parent(s)/guardian(s) and any parents/guardians who would like to stay. Adults are welcome to stay at no additional charge. However, food and activities will not be provided for adult guests unless you have arranged for it in advance. We charge $50 per additional guest included in the final headcount (even if a guest does not attend). Events are intended for children aged 3-12. While we do not have a stated maximum number of guests or age limits, and we will do our best to accommodate your needs, please contact us if you anticipate additional guests or guests younger than 3 or older than 12 so that we can plan accordingly. We reserve the right to limit the total number of guests or to not accept guests younger than 3 or older than 12. A FINAL HEADCOUNT IS REQUIRED NO LATER THAN FIVE BUSINESS DAYS PRIOR TO YOUR EVENT.

(b) Host parent(s)/guardian(s) must stay for the entire event. We will do our best to accommodate parents and siblings who wish to stay for the event; but again, we reserve the right to limit the total number of guests.

(c) The venue/location you choose will be your responsibility. Any or all fees that are associated with the venue/location including but not limited to permits, entrance fees or parking fees are your responsibility and will be added to the final balance. We cater to only one event at a time. Events are scheduled for 1 to 2 hours, depending on the number of guests. We will do our best to accommodate your location request, however it might have an extra fee when dealing with rough terrain: sand, trails, steep slopes, etc. We may not be able to get our equipment to the requested area. We ask that locations are 50 yards from vehicle access.

(d) We provide clothing, costumes, and props for each event. All clothing and costumes are washed and disinfected after each use. Guests should wear appropriate undergarments (underwear, leotards, bodysuits, etc.). We reserve the right to charge you an additional amount for any items supplied by us that are damaged during the event or removed from the event.

(e) No outside food, decorations or props are permitted at your event unless specifically approved in advance.

(f) We will not supply/sell/serve any alcoholic beverages as we do not have the license/permit to do so. Princess Parties of the Rockies LLC also dba My Fairytale Island, its owners, operators, employees,agents, and servants are not responsible or liable for any damages to yourself or third parties that result from the consumption of alcohol by yourself or others, to include, but not limited to, property damage, personal injury, death, disfigurement, or loss of consortium. You also acknowledge it is against the law to serve, provide, or make available alcohol to anyone under the age of twenty-one (21). You swear and affirm not to provide anyone under the age of twenty-one (21) with alcohol. You further acknowledge that should anyone under the age of twenty-one (21) consume alcohol on the proximity of the location/venue of the event, you are solely responsible for the safety and well-being of that individual. You are solely responsible and liable for any damages that result from someone under the age of twenty-one (21) consuming alcohol to include, but not limited to, property damage, personal injury, death, or disfigurement to themselves, as well as property damage, personal injury, death, disfigurement, or loss of consortium to third parties.

(g) We host several events daily; therefore, guests will be admitted only at the scheduled start time for the event. However, we encourage you to drop off any party favors, cake or other items (that have been approved) a few minutes prior to the scheduled start time for the event.

(h) Any guest arriving late will be permitted to join the event in progress. However, an event will not be extended beyond its scheduled end time due to late arrivals (even if the host parent(s)/guardian(s) are late).

(i) While we will do our best to manage any behavioral issues, ultimately it is the responsibility of the host parent(s)/guardian(s) to manage/resolve any misbehavior of any guest directed toward any other guest or our event coordinators, and to manage/resolve any behavioral issues of guests that otherwise disrupt the event.

(j) My Fairytale Island is not a food facility. Any food served is exclusively catered from outside vendors.

(k) All the picnic equipment belongs to My Fairytale Island and is to be returned in the same condition as you found it. Any loss or damage to the equipment will be charged accordingly. Stains to linen and equipment will be cleaned accordingly and may result in dry cleaning or professional cleaning charges.

6. INDEMNIFICATION. You agree to indemnify and hold us, our members, managers, directors, officers, employees, representatives and agents harmless from and against any damage, harm, claims or other costs incurred by us, any of our employees or property, or any third party, arising out of or resulting from the acts or omissions of you, any of your guests or any of the parents/guardians of your guests, other than those caused by our own gross negligence or willful misconduct.


(a) These Terms and Conditions and the Liability Waiver constitute the entire agreement between you and us with respect to the subject matter hereof, and supersede all prior or contemporaneous agreements, understandings, proposals and communications, oral or written, regarding such subject matter. You acknowledge and agree by signing below that you are not relying on any statement, representation, warranty or understanding other than as expressly set out in these Terms and Conditions.

(b) These Terms and Conditions are for the benefit of you and us, and not for any other person.

(c) If any term, condition or provision, or any portion of any term, condition or provision, contained in these Terms and Conditions is determined to be invalid or unenforceable under any statute or rule of law, such provision shall be enforced to the maximum extent possible to give effect thereto, and the remainder of these Terms and Conditions shall remain in full force and effect to the maximum extent permissible without being impaired or invalidated in any way.

(d) No waiver of any term or condition will be implied by failure to enforce such term or condition and no express waiver will affect any rights or remedies other than that to which the waiver is applicable and only for that occurrence. No term or condition shall be deemed waived, amended, or modified by either party, unless such waiver, amendment or modification is in writing and signed by authorized representatives of the party against whom enforcement is sought.

(e) These Terms and Conditions shall be governed by and construed in accordance with the laws of Colorado without regard to the conflict of laws provisions thereof.

By acknowledging this Agreement, I acknowledge that I have had sufficient opportunity to read this entire Agreement and voluntarily agree to be bound by its terms.

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